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If
you know what you are looking for in an InfoBase, the fastest way to find
it is by searching for it. The greatest strength of an InfoBase is its
searchability. Every word in an InfoBase is indexed for rapid retrieval
and you can generally find what you are looking for as fast as you can
type.
There are many ways to search for information in an InfoBase. The method
you choose will depend on the amount of control you want to have over
the search and how broad you wish the search to be.The simplest search
uses the Query dialog. Using custom query templates provided with an InfoBase
is a close second. The most control over a search is provided through
the Advanced Query dialog. All three are discussed briefly here.
Query
The Query dialog allows you to use natural language to search for terms.
You do not need to know any query syntax, you simply need to know what
you want to find. As an added benefit, the information located by the
query is ranked in the Hit List pane: the most relevant information is
listed first, the least relevant information is listed last. Query Templates
can be created to facilitate searching to best effect, using all the rich
features and functionality of the InfoBase folio views, and the data available.
Browsing for Information
Folio Views generates a table of contents for InfoBase's based on key
formatting features. The table of contents appears on the left side of
the screen in the Browse and All views, allowing you to view both the
table of contents and the document at the same time.
Using the table of contents, you may quickly browse for information. Scrolling
through the main headings in the table of contents gives you an idea of
the type of information contained in the InfoBase. Clicking a plus sign
next to a heading in the table of contents expands that heading to show
additional information. Clicking a minus sign hides the information.
When you find a heading that refers to the information you need, click
on the heading to go to that location in the document.
Personalizing Infobases
Use the personalization tools to help you remember and find key pieces
of information and to annotate the InfoBase when necessary. The personalization
tools include Notes, Highlighters, and Bookmarks.
Notes allow you to place comments about a paragraph or section of the
InfoBase in the margin of the InfoBase. Notes appear as small "sticky
note" icons in the left margin. New notes may be added to any paragraph
in an InfoBase. Synchronicity is maintained with notes and shadow filed
when infobases are updated.
Highlighters allow you to mark passages in the InfoBase you want to remember.
Electronic highlighters, may be named for easy reference, searched to
find specific information you have marked, and formatted with any of the
standard character attributes available in an InfoBase (including foreground
and background colors, fonts, and effects).
Bookmarks allow you to pinpoint locations in an InfoBase you may want
to return to later. Like highlighters, bookmarks may be named for easy
reference; they may also be moved from place to place in the InfoBase.
Because they are unobtrusive, you may have as many bookmarks in an InfoBase
as you need.
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